Our client, a well-established international player in the online entertainment and sports betting sector, is seeking a competent and proactive Office Administrator to join their Malta-based team. The ideal candidate will support the day-to-day operations of a dynamic office environment while also acting as a personal assistant to the board of directors.

Key Responsibilities:

• Serves as the primary point of contact for all office-related matters.
• Provides personal assistance to the board of directors, including managing appointment calendars and maintaining an events calendar.
• Prepares and compiles documents requiring director signatures and ensures proper filing and return to the sender.
• Greets visitors and handles incoming requests with professionalism.
• Organizes and distributes documentation from both internal and external sources.
• Manages daily errands and supports smooth office operations.
• Schedules meetings and prepares meeting rooms accordingly.
• Collaborates closely with the HR Manager on HR-related duties.
• Coordinates travel arrangements including flights, accommodation, and transport.
• Prepares expense reports and manages petty cash and company credit cards.
• Coordinates invoice handling and maintains an organized archive of both paper and digital documents.
• Acts as the company’s Health & Safety representative.
• Supports GDPR compliance through proper document archiving as per regulatory requirements.
• Oversees meeting room bookings and general office administrative duties such as scanning, copying, and filing.
• Assists with organizing team events, office activities, and business/visitor trips.
• Maintains and negotiates insurance contracts and renewals.
• Provides administrative support to employees as needed.
• Orders and manages office supplies and equipment inventory.
• Assists with audits as required.
• Performs all other duties that may be assigned from time to time.

Requirements:

• Proficiency in written and spoken English and Maltese.
• Excellent command of Microsoft Office, particularly Excel.
• Strong attention to detail, capable of multitasking, and self-motivated.
• Able to organize responsibilities independently while supporting the wider team effectively.
• Deadline-oriented with a proactive attitude.
• Previous experience in a similar role will be considered an asset.

Offer:

• A wide variety of responsibilities in an exciting and fast-paced work environment.
• Supportive and successful team in a modern office located in one of Malta’s prime business areas.
• Competitive remuneration package aligned with experience and performance.
• Free lunch at the office three times per week.
• Premium health insurance and wellness package (upon completion of probation).
• Free parking.
• Hybrid working model.